Privacy Policy

Welcome to Kloyya (“Kloyya,” “we,” “our,” or “us”). Kloyya is an AI-powered workspace designed to help individuals, teams, and businesses organize information, connect their existing tools, automate workflows, and make better decisions.

Your privacy is important to us. This Privacy Policy explains how we collect, use, protect, and disclose your information when you use our website, applications, and services (collectively, the “Services”).

By using Kloyya, you agree to the collection and use of information as described in this Privacy Policy.

01Information we collect

We collect information in the following categories.

Account information. When you create an account, we may collect:

• Name
• Email address
• Profile picture
• Password (encrypted through Supabase Authentication)
• Company or organization name
• Workspace information
• Subscription details

Connected services. When you connect third-party applications, Kloyya may access only the permissions you authorize. Examples include:

• Google Workspace
• Microsoft 365
• Notion
• Slack
• GitHub
• Jira
• Linear
• Dropbox
• Google Drive
• OneDrive
• Zoom
• HubSpot
• Salesforce
• Other supported integrations

We only access information necessary to provide requested features.

Usage information. We automatically collect information such as:

• Device type
• Browser
• Operating system
• IP address
• Session information
• Pages visited
• Feature usage
• Search activity
• AI interactions
• Performance metrics
• Error reports

Uploaded content. You may choose to upload documents, PDFs, images, notes, presentations, spreadsheets, or other files. Uploaded content remains under your control.

Payment information. If you purchase a subscription, payment information is processed by our payment providers. Kloyya does not store complete payment card information.

02How we use your information

We use your information to:

• Provide our Services
• Authenticate users
• Manage workspaces
• Connect third-party services
• Deliver AI-powered responses
• Improve search accuracy
• Generate summaries
• Automate workflows
• Detect fraud
• Prevent abuse
• Improve product performance
• Respond to support requests
• Communicate important updates
• Comply with legal obligations

03AI processing

Kloyya uses artificial intelligence to assist users. AI may process:

• Documents
• Emails
• Notes
• Tasks
• Calendar events
• Connected application data
• User prompts

AI processing is performed only to provide requested features. We do not use your private workspace data to train public AI models unless you explicitly opt in.

04Third-party services

Kloyya works with trusted infrastructure providers, including:

• Supabase
• Vercel
• Resend
• AI model providers
• Cloud infrastructure providers
• Analytics providers
• Authentication providers

Each provider processes data according to its own privacy practices.

05Cookies

We use cookies and similar technologies to:

• Keep you signed in
• Remember preferences
• Improve performance
• Protect accounts
• Measure product usage
• Enhance security

You may control cookies through your browser settings.

06Data security

Protecting your information is one of our highest priorities. We use industry-standard security measures including:

• Encryption in transit
• Encryption at rest
• Secure authentication
• Role-Based Access Control
• Row Level Security (RLS)
• Secure cloud infrastructure
• Continuous monitoring
• Audit logging
• Secure backups
• Access controls
• Environment secret management

While no system is completely secure, we continuously improve our security practices.

07Data sharing

We do not sell your personal information. We may share information only:

• With your permission
• To provide requested services
• With trusted service providers
• During business transfers
• When legally required
• To protect users and our platform

08Data retention

We retain information only as long as necessary to:

• Provide our Services
• Meet legal obligations
• Resolve disputes
• Enforce agreements

You may request deletion of your account at any time.

09Your rights

Depending on your location, you may have rights to:

• Access your data
• Correct inaccurate information
• Delete your information
• Export your data
• Restrict processing
• Withdraw consent
• Object to processing

Requests may be submitted through our support channels.

10Children's privacy

Kloyya is not intended for children under the age required by applicable law. We do not knowingly collect personal information from children.

11International data transfers

Your information may be processed in countries other than your own. Where required, we use appropriate safeguards to protect transferred information.

12Data breach response

If a security incident affects your information, we will:

• Investigate promptly
• Contain the incident
• Notify affected users where required
• Cooperate with relevant authorities
• Implement corrective measures

13Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be communicated through our website or application. The latest version will always include the effective date.

14Contact us

If you have questions regarding this Privacy Policy, please contact us.

Kloyya
Email: contactsupport@kloyya.com
Website: https://www.kloyya.com

15Summary

• We only collect information necessary to provide Kloyya.
• You control your connected accounts and uploaded content.
• We do not sell your personal information.
• Your data is protected using modern security practices.
• You can access, update, export, or delete your information, subject to applicable law.